Position Reports To: Mayor
Supervisory Responsibilities: None
Under the general supervision of the Mayor, this position performs a variety of clerical and basic accounting duties in support of City operations. The Office Clerk provides customer service to the public and assists with the day-to-day administrative functions of City Hall. This position includes employee benefits such as paid employee insurance and paid leave, sick and holiday time off. The following duties are considered essential functions of this position under the Americans with Disabilities Act (ADA). Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Provides administrative support by preparing correspondence, reports, and other documents. Assists with daily office operations, including answering phones, processing daily deposits, greeting the public, and responding to inquiries. Processes business licenses and building permits, maintaining related records in accordance with City ordinances. Maintains accurate financial records, files, and supporting documentation organized filing systems, including administrative, financial, and legislative records.
Demonstrates the ability to communicate effectively, both verbally and in writing. Establishes and maintains effective working relationships with the public, elected officials, and employees. Maintains confidentiality of sensitive information. Interprets and follows written and verbal instructions. Manages multiple tasks while meeting established deadlines. Performs other duties as assigned by the Mayor or designee.
High school diploma or GED required. Three (3) years of clerical or administrative experience preferred. Equivalent combination of education and experience may be considered. Basic knowledge of accounting principles and office procedures. Proficiency in Microsoft Office (Excel, Word) and general computer applications.
The physical demands described here are representative of those required to successfully perform the essential functions of this job.
Frequently sitting, standing, and walking. Regular use of hands and fingers to operate a computer and office equipment. Occasional lifting of up to 25 pounds. Vision abilities required include close vision and the ability to adjust focus.
Work is performed primarily in an office setting. Occasional interaction with the public may involve stressful situations. Noise level is typically moderate.
Regular and reliable attendance is required.
This job description is intended to describe the general nature and level of work performed by an employee assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The City of Haskell reserves the right to amend or modify this job description at any time.
The City of Haskell is an Equal Opportunity Employer (EEO) and complies with all applicable federal and state employment laws, including the Americans with Disabilities Act (ADA).